A white paper is an authoritative document that outlines an idea, proposal, and explains the process behind it. It is intended to provide information to a target audience in order to influence thought and action. Often white papers are used to present the views of organizations and industry leaders on topics of interest.
White papers typically include research, analysis, and recommendations related to their topic. They are aimed at informing and persuading readers regarding certain topics, allowing them to make sound decisions. Unlike traditional marketing materials or advertising, white papers are educational and focus on a specific point in an impartial manner.
White papers are often used in business contexts, for instance to discuss a new product or service idea, or provide an overview of a certain procedure or industry trend. In a business context, white papers can be used to analyse competitor strategies and help organisations develop their own plans.
When developing a white paper, there are certain general guidelines and best practices to bear in mind. Firstly, it is important to identify the target audience and ensure that the white paper is thoroughly researched and provides analytical data and factual information. Secondly, it is important to consider the tone and language used, as this should be professional, yet appropriate and accessible to the target audience. Finally, it is important to remember that white papers are not a forum for marketing; rather, they should be authoritative and focus on providing unbiased, educational information.
Structure is key when developing a white paper. An effective white paper should have a cover page with the title, author, date, and any relevant contact information. It should also include a Table of Contents, an introduction, and a conclusion. The introduction should provide an overview of the topic and a rationale for the white paper. The body of the white paper should address the topic in detail, including any research, data or analysis. The conclusion should summarise the main points, outlining any potential solutions or further action to be taken by readers.
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Visual elements can add clarity and interest to a white paper. Where possible, white papers should make use of graphics, tables, images and videos to help support key arguments. This will help engage and inform readers and break up blocks of text.
In terms of length, typically white papers range from 4-10 pages, however this will depend on the topic and target audience. If the white paper is lengthy, there may be an appendix included with additional research or data, separated into information which is essential to the white paper and information which serves primarily as supportive material.
When considering how to edit and proofread a white paper, having a fresh set of eyes review the work is essential. This will help to ensure that there is no conflicting information presented and help to identify any language that could be misinterpreted by the reader. Once a white paper is ready for distribution, it should be available in a range of formats; creating digital versions can make it easier for readers to access and share the content.
White papers are considered an important tool in the fields of business, industry and policy and are a cost effective way for organisations to promote their perspective and influence their target audience. By following the guidelines outlined, and considering the target audience, tone and length of the white paper, readers can be provided with objective and engaging content that provides them with key information and potential solutions.